Chinese Journal of Rehabilitation Theory and Practice ›› 2025, Vol. 31 ›› Issue (1): 55-66.doi: 10.3969/j.issn.1006-9771.2025.01.005

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Structure, content and data standardization of inpatient rehabilitation medical record summary sheet

YE Haiyan1a,2, QIN Qing1b,2, LIU Ye1a,2, TIAN Yifan1a,2, ZHANG Yingxin1a,2, YANG Yaru2,3,4, WANG Zhongyan2,3, ZHANG Meng2,5, LIU Xiaoxie2,6,7,8, YANG Yanyan2,6,7,8, ZENG Bin2,9, ZHOU Mouwang6,7,8, XIE Yuxiao10, XU Guangxu11,12, ZHENG Jiejiao13, ZHANG Mingsheng9,14, YE Xiangming15,16, HUANG Fubiao17a,18, HUANG Qiuchen17b,18,19, WANG Yiji17c,18, CHEN Di1a,2(), QIU Zhuoying2,3()   

  1. 1a. Department of Rehabilitation Information Research; b. Department of General Office, China Rehabilitation Science Institute, Beijing 100068, China
    2. WHO-FIC Collaborating Center in China, Beijing 100068, China
    3. School of Social Development/International Center for Rehabilitation Policy and ICF Research, University of Health and Rehabilitation Sciences, Qingdao, Shandong 266113, China
    4. College of Physical Education and Health, East China Normal University, Shanghai 200241, China
    5. Peking Union Medical College Hospital, Beijing 100730, China
    6. Peking University Third Hospital, Beijing 100191, China
    7. Beijing Municipal Center of Healthcare Quality Control and Improvement in Rehabilitation Medicine, Beijing 100191, China
    8. National Center for Healthcare Quality Management in Rehabilitation Medicine, Beijing 100191, China
    9. Department of Rehabilitation Medicine,Guangdong Provincial People's Hospital of Southern Medical University (Guangdong Academy of Medical Sciences), Guangzhou, Guangdong 510080, China
    10. Department of Rehabilitation Medicine, China-Japan Friendship hospital, Beijing 100029, China
    11. The First Affiliated Hospital of Nanjing Medical University, Nanjing, Jiangsu 210029, China
    12. School of Rehabilitation Medicine, Nanjing Medical University, Nanjing, Jiangsu 210029, China
    13. Huadong Hospital Affiliated to Fudan University, Shanghai 200040, China
    14. Rehabilitation Medicine and Health Management Center, Gaozhou People's Hospital, Maoming, Guangdong 525200, China
    15. Department of Rehabilitation Medicine, Zhejiang Provincial People's Hospital/People's Hospital of Hangzhou Medical College, Hangzhou, Zhejiang 310014, China
    16. Rehabilitation & Sports Medicine Research Institute of Zhejiang Province, Hangzhou, Zhejiang 310014, China
    17a. Department of Occupational Therapy; b. Department of Physiotherapy; c. Department of Spinal Cord Injury Rehabilitation, Beijing Bo'ai Hospital, China Rehabilitation Research Center, Beijing 100068, China
    18. Capital Medical University School of Rehabilitation Medicine, Beijing 100068, China
    19. Xizang Autonomous Region Rehabilitation (Care) Center for Persons with Disabilities, Lhasa, Xizang 850000, China
  • Received:2024-12-25 Published:2025-01-25 Online:2025-01-22
  • Contact: CHEN Di, E-mail: chendi@crrc.com.cn; QIU Zhuoying, E-mail: qiutiger@hotmail.com
  • Supported by:
    The Fundamental Research Funds for Central Public Welfare Research Institutes, conducted by China Rehabilitation Science Institute(2022CZ-1);Key Project Funded by China Disabled Persons' Federation(24&BZA001);Key R&D Program (Soft Science Project) of Shandong Province(2023RZA01011);Key R&D Program (Soft Science Project) of Shandong Province(2023RZB01013);Medical Quality (Evidence-Based) Management research project of Hospital Management Research Institute, National Health Commission(YLZLXZ24G032);Central High Level Hospital Clinical Research Business Expenses(2022-PUMCH-A-223)

Abstract:

Objective To explore the standardization of inpatient rehabilitation medical record summary sheet, encompassing its structure, content and data standards, to enhance the standardization level of inpatient rehabilitation medical record summary sheet, improve data reporting quality, and provide accurate data support for medical insurance payment, hospital performance evaluation, and rehabilitation discipline evaluation.

Methods Based on the relevant specifications of the National Health Commission's Basic Norms for Medical Record Writing, Specifications for Sharing Documents of Electronic Medical Records, and Quality Management and Control Indicators for Inpatient Medical Record Summary Sheet (2016 Edition), this study analyzed the structure and content of the inpatient rehabilitation medical record summary sheet. The study systematically applied the three major reference classifications of the World Health Organization Family of International Classifications, International Classification of Diseases (ICD-10/ICD-11, ICD-9-CM-3), International Classification of Functioning, Disability and Health (ICF), and International Classification of Health Interventions (ICHI Beta-3), for disease diagnosis, functional description and assessment, and rehabilitation intervention, forming a standardized terminology system and coding methods.

Results The inpatient rehabilitation medical record summary sheet covered four major sections: inpatient information, hospitalization information, diagnosis and treatment information, and cost information. ICD-10/ICD-11 were the standards and coding tools for admission and discharge diagnoses in the inpatient rehabilitation medical record summary sheet. The three functional assessment tools recommended by ICD-11, the 36-item version of World Health Organization Disability Assessment Schedule 2.0, Brief Model Disability Survey and Generic Functioning domains, as well as ICF, were used for rehabilitation functioning assessment and the coding of outcomes. ICHI Beta-3 and ICD-9-CM-3 were used for coding surgical procedures and operations in the medical record summary sheet, and also for coding rehabilitation intervention items.

Conclusion The inpatient rehabilitation medical record summary sheet is a summary of the relevant content of the rehabilitation medical record and a tool for reporting inpatient rehabilitation data. It needs to be refined and optimized according to the characteristics of rehabilitation, with necessary data supplemented. The application of ICD-11/ICD-10, ICF and ICHI Beta-3/ICD-9-CM-3 classification standards would comprehensively promote the accuracy of inpatient diagnosis of diseases and functions. Based on ICD-11 and ICF, relevant functional assessment result data would be added, and ICHI Beta-3/ICD-9-CM-3 should be used to code rehabilitation interventions. Improving the quality of rehabilitation medical records and inpatient rehabilitation medical record summary sheet is an important part of rehabilitation quality control, and also lays an evidence-based data foundation for the analysis and application of inpatient rehabilitation medical record summary sheet.

Key words: inpatient medical record summary sheet, data standardization, International Classification of Diseases, International Classification of Functioning, Disability and Health, International Classification of Health Interventions

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